OSH Manual
Safety and Health Policy
POLISI KKP UM - 26.10.2017
Safety Handbook
General Safety Rules
  1. Students are not permitted to enter any laboratory, workshop and store area without permission.
  2. Students are only permitted in laboratories for official research or during practical classes.
  3. Running in the corridors, laboratories, and workshops or on the staircases should be avoided
  4. Coats, bags and other personal belongings must NOT be taken into laboratories or workshops. From a security point of view, it is not advisable to leave valuables, laptops or other personal belongings on walkways, staircases or landings
  5. Lab coats should not be worn outside the laboratory or workshop.
  6. At the end of a practical class, all electronic and electrical equipment should be switched off (unless otherwise instructed).
  7. All hazardous materials or apparatus must be rendered safe, or disposed off, in the manner indicated by the academic or technical staff on duty or by established procedures before leaving the laboratory.  
  8. Eating, drinking, storing of food, and applying cosmetics are strictly prohibited inside any laboratory or workshop.
General Workshop Behavior
  1. All users of workshop areas should follow all instructions given by the staff / technician in charge.
  2. Do not use any equipment without proper training, usage instruction and authorization. Alternatively, use equipment in the presence of a lecturer, supervisor or technician in-charge. Do not conduct unauthorized experiments, activities or tasks in any of the workshops.
  3. Remove ties, scarves, rings, watches, bracelets, necklaces and any type of jewelries before entering the workshop.
  4. Safety shoes are required when handling, moving or working near heavy objects or moving parts. Perforated shoes, sandals and slippers are not permitted in the workshop.
  5. Wear the special protective clothing, such as aprons, leggings, gloves, goggles, boots, when the hazardous nature of the material, area or process requires one to do so.
  6. Wear appropriate eye protection or face shield when using hazardous materials or operating a machine or involving a process that produces flying particles, sparks or dust.
  7. Student or staff considered to be dressed inappropriately for workshop may be asked to leave by the staff / technician in charge. Head scarves must be tucked in (under the clothes, lab coat or overall) and long hair should be tied back.
  8. Be serious at work and always behave in a responsible manner. Pranks, running around in workshop and horseplay are prohibited.
  9. Using devices that interfere with hearing, such as MP3 players, iPODs, mobile phones is strictly prohibited.
  10. Do not work on your own as in the event of an emergency, there will be no one around to provide help.
Walking Surface
  1. Walkways must not be obstructed, especially in the storage areas, with at least 90 cm wide clearance. 
  2. Walking surfaces should be clear of any materials that may present as a tripping hazard, such as electrical cords or wires stretched across the floor, short stacks of paper, or small pieces of equipment on the floor. Floors must not be slippery. 
  3. Carpets and mats should be secured to prevent slipping. Carpets and mats that are warped that may cause tripping should be replaced.
  4. Walkways should be clearly marked using yellow lines.
Individual Responsibility

The safety of the workplace and its environment is a high priority and should be the responsibility of every staff, student, and visitor in the University. The University requires that all staff, students and visitors accept this responsibility and that they will:

  1. Take reasonable care for the safety and health of themselves and of other persons at the workplace who may be affected by their acts or omissions of their acts.
  2. Report accidents, near misses, occupational poisonings, occupational diseases, hazardous conditions and safety concerns immediately to their supervisors, instructors, hosts, and/or emergency management personnel, as appropriate.
  3. Abide by safe practices and procedures established by the University.
  4. Cooperate fully with the Safety & Health Committee and the University’s Pejabat Keselamatan dan Kesihatan (OSH) in addressing safety and health issues.
  5. Adhere to all Malaysian laws and other subscribed standards concerning safety, health and environmental issues.
  1. Fire doors must be closed at all times except for the fire doors that are designed to be open under normal conditions and close automatically in the event of fire (held by magnetic devices linked to the fire alarm system).
  2. Carpet or electrical cords are not allowed to run under (through) the fire doors.
  3. Care should be exercised when opening and closing doors (especially those which open outwards).
  4. All laboratory door exits, access to emergency equipment and passage ways must be kept clear of obstructions.
Visitors, Children and Infants on University Premises
  1. Visitors are not allowed in any laboratory or workshop without the permission of the Head of Department.
  2. Children are not allowed in any laboratory or workshop. Children are defined as persons under the age of 12 years.  Under special circumstances, such as school visits, children are allowed to enter the laboratories or workshops under the strict supervision by authorized university staff accompanied by their teachers. However, if there is any hazardous experiment or work being carried out at the time, children are not allowed to enter. Admission of children to the laboratories and workshops must be with written permission from the Head of Department after assessing the risk of such a visit.
  3. Infants are not allowed in the laboratory or workshop. Infants are defined as children under the age of 6 years.
  4. No child or infant is allowed during fieldwork.
  1. All laboratory benches must be cleaned and kept clear of trash, spills, debris, apparatus, glassware and/or chemicals not currently in use. 
  2. At the end of the workday in any laboratory or workshop, all work areas, benches and sinks must be left in a clean and tidy conditionIt is the user’s responsibility to clear up any mess after using the laboratory or workshop. Dust should be removed using an appropriate vacuum cleaner. The use of brooms is not recommended. 
  3. All hazardous materials or apparatus must be rendered safe, or disposed off, in the manner indicated by the academic or technical staff in charge or by established procedures before leaving the laboratory. 
  4. Stacked materials should be in stable condition. 
  5. The space in between two machines should be at least 60 cm wide and kept clear of any materials.
  6. No bottles, plastic containers or experiment materials are allowed to be kept under the benches, on the floor or less than 15 cm from the edge of the bench top.
  7. Laboratory benches should not be used as a general storage area. Apparatus, glassware and/or chemicals not in use should be kept in the proper storage area.
  8. Fume hoods and biosafety cabinets should not be used as a storage area.
  9. Disposal of waste should be done safely and promptly using the designated bins/containers. The technician/staff in-charge should provide the necessary guidance to dispose waste.
  10. All radioactive, chemical and biological materials must be properly labelled and stored inside its designated cabinets.
  11. Proper inventory of the materials have to be kept updated at all the times. The inventory level of hazardous and combustible materials should be as minimal as possible.
  12. The storage of chemicals must be in accordance with the recommendations of the relevant MSDS. Incompatible chemicals and/or materials must not be stored together. Combustible chemicals cannot be kept near heat or ignition source. Chemicals with low ignition point should be kept in the appropriate temperature.
  13. All chemical bottles or containers must be capped with proper cap or seal except when being used.
  14. Section 14 – The use of floor marking (or line marking) to designated working areas or specific hazards Guidelines on the types of lines used are as follow:
  • Yellow Line
           - Use to mark a specific pathway which should be cleared of any obstacles or
           - to mark a working area usually with hazard present.
  • Blue Line
           - Use to mark an area reserved for movable items i.e. furniture or equipment.
  • Red Line
          - Is reserved for marking an area use to store hazardous waste i.e. chemical waste in the laboratories.
  • Tiger Line (diagonal yellow & black lines)
          - Used to bring attention to a specific hazard i.e. uneven floor or trip hazard.
Last Update: November 22, 2017