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> Administration > Registry > Examinations Section

Examinations Section

The Examinations Section is operating under the Academic Division, University of Malaya which is located in the Examination Building.

The Examinations Section is responsible for:

- Maintenance of Student Examination Records
- Timetabling of Examinations for undergraduate and postgraduate
- Preparation of invigilation duties
- Managing and printing the examination papers
- Provision of examination Halls and monitoring during the main examination period
- Examination arrangements for students with disabilities (including Dyslexia)
- Processing of results and awards
- Production of scrolls and transcripts
- Preparation of convocation’s handbooks, sessions, dispatch of invitation cards to graduates, seating plan and parade arrangements.

( Click here for more details)

Undergraduate Examinations
The coordination and preparing of lecture and Examinations time-tables
The preparation of invigilation duties
The coordination and monitoring of preparations for the holding of examinations
The monitoring of the conduct of examinations
The production of Examinations slips
The production of Examinations results
The preparation of reports of Examinations results for the University Management, and sponsors
The supervision and disposition of appeals for review of Examinations results
The handling of requests for students' term extensions

Degree Awards and Convocation
To act as the secretariat for the convocation ceremony
The cross-checking and confirmation of the names of graduating students
The gazetting of the list of names of graduating students
The production of scrolls and academic transcripts for graduating students

Secretarial Services for the University Management
The Senate
The examining committees at the academies/faculties/centres
The Examinations Appeals Committee
The production of scrolls and academic transcripts for graduating students

External Examiners and External Assessors
The coordination of appointment of external examiners and external assessors for undergraduate and postgraduate programmes

Other Services
Invigilates and oversees examinations for other institutions (local and foreign) e.g: CIMA, CIM, CLP, Jurisprudence External

FAQ

FREQUENTLY ANSWERED QUESTIONS

How do I obtain a transcript?
The Examinations Section requires a written and signed request in order to process and release a copy of your academic transcript. Your written request should detail your name as stated in your degree; degree awarded and year of graduation; the copies of transcripts you require; the address(es) for posting of transcripts.

Is there a fee? How do I apply?
There is a fee for processing transcripts.
Every applicant who is applying for an Academic Transcript will be charged a fee of RM10.00. Payment must be made via Money Order or Banker’s Draft payable to the Bendahari Universiti Malaya and send it together with your written and signed request to the Examinations Section, University of Malaya, 50603 Kuala Lumpur. A copy of the applicant's Identity Card must be attached with the application. This fee includes postage to a Malaysia address. A small fee may be charged for posting transcripts to overseas addresses . Payment by credit card or in foreign currencies is NOT accepted.

How long will it take to receive my transcript?
The Examinations Section will aim to process requests within 5 working days of receipt of a signed request accompanied by the relevant fee. You will need to allow extra time for the posting of transcripts, especially to overseas destinations. At certain times the processing time may be slightly longer, for example during the Main Examination Period (May/June and Dec/Jan).
Please note that requests for transcripts of academic records prior to 1996 may take longer as these records are not computerised.

Can I request a Transcript in person?
Yes - the Examinations Section is open to the public Mondays to Fridays from 8.00 am - 5.30 pm.
You may request a transcript in person which may either be posted upon request or may be collected at an agreed date. You need to have with you your ID/ passport /student ID card when collecting your transcript.

My request is urgent. Can I fax my written request?
Requests made by fax is accepted. However transcripts will ONLY be released upon payment being made which may be Money Order sent via post or cash over the counter at the Examinations Section to the staff duty. Former graduates who are overseas should concerned that their requests will be delayed while they try to obtain Banker's Draft. It is possible for an appointed person in Malaysia to make payment (either in person or by post) on your behalf as long as you have provided their details in your written request.

Points to Note:
- Transcript requests sent via email or requests received without a signature or the relevant fee paid in Ringgit Malaysia will NOT be processsed.
- A transcript is an official document containing the University of Malaya seal and CANNOT be emailed or faxed.
- If you have an outstanding financial obligation to the University, your transcript will be witheld until your account is paid in full.

	Opening Hours:

Monday – Thursday	: 8.00 am – 5.30 pm
Friday	: 8.00 am - 12.15 pm and 2.45 pm – 5.30 pm (lunch: 12.15noon – 2.45pm)
Closed on Saturday, Sunday and Public Holidays

Staff Responsibilities		Ext

PA to Senior Principal Asisstant Registrar	Normala Hashim (norhashim@um.edu.my)	3266
Renting on Exam hall	Siti Zuhairah (ctzuhairah@um.edu.my)	3450
Examination question papers	Nor Azian (norazian@um.edu.my) Mariyah Tamin (animariyah@um.edu.my)	3500 3517
External Examiners Students’ quarantine	Kamarulzaman Kamal (zamank@um.edu.my)	3401
Examination Invigilation	Hairil Syukri (syukri@um.edu.my) Masrohaidah (masro@um.edu.my)	3496 7018
Printing	Yunus Shahadan (yshahadan@um.edu.my) Nadarajah (nada@um.edu.my)	3517 7016
Special examination cases	Norlinda Deraman (ateh@um.edu.my)	3585
Prizes/Awards	Nor Bahiyah Sujana (nbahiyah@um.edu.my)	3358
Facilities for Examinations	Nuji Talib (tnuji@um.edu.my)	3401
Exams Timetabling	Azlina Sardi (azlinas@um.edu.my) Norhisham Mohamed Halim(shamz@um.edu.my)	3267 7018

Academic Transcript:

Academy of Malay Studies Faculty of Arts & Social Studies Faculty of Languages & Linguistics	Roslinda Mukri rosmukri@um.edu.my	3585

Faculty of Engineering Faculty of Computer Science & Information Technology	Kamisah Idris kamisah@um.edumy	3585

Faculty of Built Environment Faculty of Dentistry Centre for Foundation Studies in Science	Norhisham shamz@um.edu.my Masrohaidah Samin (masro@um.edu.my)	7018

Faculty of Law	Kamarulzaman zamank@um.edu.my	3401

Faculty of Science	Mansoor Jaafar manjaafar@um.edu.my	3450

Faculty of Education Cultural Centre Sports Centre	Siti Nurmaznum ctnurmaznum@um.edu.my	3402

Faculty of Business & Accountancy Faculty of Medicine	Norlinda Daraman ateh@um.edu.my	3402

Academy of Islamic Studies Faculty of Economics & Administration	Siti Zuhairah ctzuhairah@um.edu.my	3450

The extension numbers above are for internal use only. When calling from other states in Malaysia or overseas, please dial (6)(03)7967 followed by the last four digits of the appropriate extension number Updated by Examinations Section, Academic Division on 21 December 2009

	Our Contact

Should you have any enquiries pertaining to our services, please do not hesitate to contact us at the following address:

Head
Examinations Section
Academic Division
Examination Building
University of Malaya
50603 KUALA LUMPUR
Tel: 603-7967 3538/7017
Fax : 603 – 79673581
or
Email : exam@um.edu.my

ACADEMIC TRANSCRIPTS

An academic transcript, detailing examinations taken and results achieved, is issued automatically upon graduation to all graduating first degree students by the Examinations Section. The Examinations Section can produce additional copies of transcripts for undergraduate programmes on request (refer to the information below).

Transcripts for postgraduate programmes for the period prior to 2002 are also produced by the Examinations Section.

Transcripts for postgraduate programmes dating from commencing 2003 and onwards and certificates/diploma students are NOT available from the Examinations Section, but can be obtained from the following offices (please contact them directly for further infomation):

- Transcripts and verification for postgraduate programmes are produced by Institute of Graduate Studies (ips.um.edu.my)

- Diploma/Certificate and verification for executive learning are produced by University of Malaya Centre for Continuing Education (UMCCED) umcced@um.edu.my

FREQUENTLY ANSWERED QUESTIONS

How do I obtain a transcript?

The Examinations Section require a written and signed request in order to process and release a copy of your academic transcript. Your written request should detail your name as stated in your degree; degree awarded and year of graduation; the copies of transcripts you require; the address(es) for posting of transcripts.

Is there a fee? How do I apply?

There is a fee for processing transcripts.

Every applicant who is applying for an Academic Transcript will be charged a fee of RM10.00. Payment must be made via Money Order or Banker’s Draft payable to the Bendahari Universiti Malaya and send it together with your written and signed request to the Examinations Section, University of Malaya, 50603 Kuala Lumpur. A copy of the applicant's Identity Card must be attached with the application. This fee includes postage to a Malaysia address. A small fee may be charged for posting transcripts to overseas addresses . Payment by credit card or in foreign currencies is NOT accepted.

How long will it take to receive my transcript?

The Examinations Section will aim to process requests within 5 working days of receipt of a signed request accompanied by the relevant fee. You will need to allow extra time for the posting of transcripts, especially to overseas destinations. At certain times the processing time may be slightly longer, for example during the Main Examination Period (April/May and Oct/Nov).
Please note that requests for transcripts of academic records prior to 1996 may take longer as these records are not computerised.

Can I request a Transcript in person?

Yes - the Examinations Section is open to the public Mondays to Fridays from 8.30 am - 5.30 pm.

You may request a transcript in person which may either be posted upon request or may be collected at an agreed date. Ypu need to have with you your ID/ passport /student ID card when collecting your transcript.

My request is urgent. Can I fax my written request?

Requests made by fax is accepted. However transcripts will ONLY be released upon payment being made which may be Money Order sent via via post or cash over the counter at the Examinations Section to the staff duty. Former students graduates who are overseas may be concerned that their requests will be delayed while they try to obtain Banker's Draft. It is possible for an appointed person in Malaysia to make payment (either in person or by post) on your behalf as long as you have provided their details in your written request.

Points to Note:
- Transcript requests sent via email or requests received without a signature or the relevant fee paid in Ringgit Malaysia will NOT be processsed.
- A transcript is an official document containing the University of Malaya seal and CANNOT be emailed or faxed.
- If you have an outstanding financial obligation to the University, your transcript will be witheld until your account is paid in full.

Our Contact Details

If you have further queries regarding the request of transcripts , please feel free to contact us.

Senior Principal Assistant Registrar
Examinations Section
Examinations Building
University of Malaya
50603 Kuala Lumpur
MALAYSIA

Tel: +603-7967 3266 / 3450
/ 3401 / 3585 / 7018
Fax: +603-7967 3581
E-Mail: exam@um.edu.my