The following frequently asked questions are common among those contemplating University of Malaya (UM). This page provides answers to these questions and provides links to useful UM websites that provide additional answers.
The application for annual leave for overseas purposes has to be approved by the University of Malaya Vice Chancellor as the final leave approver. Any application for annual leave for overseas purposes has to be submitted at least 15 days before the commencement date of the leave applied for. Otherwise the staff has to state reasons for the late application.
The staff has to click on the drop down list “CariNamaStaf”.
The information pertaining to the first leave approver has to be updated so that the leave application can be processed. The leave administrator has to be notified of any changes on the leave approver via the specified screen. If the first leave approver has been changed while the leave application is still under process, an email notification will be sent to the new leave approver.
Yes, the annual leave application of the staff will be approved even though the pro-rate condition is not satisfied provided the staff still has sufficient leave remaining However the reason for the leave application has to be stated and the application is subjected to the approval of the Human Resources Department.
The total leave entitlement for a permanent or contract staff is keyed in by the leave administrator of each centre of responsibility/department at the beginning of each year for a permanent staff or at the beginning of each new contract term for a contract staff. The staff has to contact the leave administrator to verify the total leave entitlement.
The staff needs to have an UMMail account in order to login to University of Malaya portal for leave application. If the staff still does not have an UMMail account, he has to first apply for a new account through UMMail website ie. ummail.um.edu.my.
Application for annual leave has to be done on-line at the University of Malaya portal ie portal.um.ed.my at Staff e-Services.
The decision of the second approver is one of the most important aspects in the overtime claim process at the centre of responsibility level. The “not approved” decision will lead to the overtime claim being abandoned and the overtime will no longer be available for claim.
The feature ‘to return the overtime claim to the applicant” is to enable the applicant to rectify his overtime claims and re-submit the claims to the second approver.
Yes, the following options are given to the second approver in the approval process :-
The decision of the second approver is one of the most important aspects in the overtime claim process at the centre of responsibility level. The “not approved” decision will lead to the overtime claim being abandoned and the overtime will no longer be available for claim.
Amendments can still be made by the first approver provided the claim for the said overtime has not been made by the staff. The minimum amount of overtime claim is one hour while the maximum time cannot exceed the time indicated by the clock-in and clock-out times. Changes can be made using the “LaporanPelulusPertama” screen.
The decision of the second approver is one of the most important aspects in the overtime claim process at the centre of responsibility level. The “not approved” decision will lead to the overtime claim being abandoned and the overtime will no longer be available for claim.
The cash payment or compensation leave for overtime work done follows a pre-determined rate. The message “silarujukpentadbir” means that the claim lacks information on the working hours of staff. The staff is required to contact the leave administrator for clarification on his/her working hours before submitting the claim.
An overtime claim can be in the form of cash payment or compensation in the form of leave. The criteria are as follows :-
An overtime claim will only be displayed on the screen for overtime work done when the following conditions are satisfied :-
The clock-in and clock-out times are to record the period that the staff is present in the office. While the overtime update is to facilitate the claim for overtime work done.
The balance for special conference leave is dependent on the approval at all level of application. The actual balance could be incorrect due to insufficient information in the old records or manual records.
Special conference leave must be approved at all level of application, only then it will be displayed in the staff attendance record and leave.